offer Letter Sample Format
Date: DD-MM-YYYY
Employee Name
Address 1
Address 2
City Pin code
Dear (Employee Name),
This letter is to offer you a position with the Company. It is with great pleasure that we offer you the position of <Position Title>. You will be based in Hyderabad and report to the Manager position title. Your place of work will be “City name”. Based on your capabilities and accomplishments, I believe that your talents will benefit <Company name> and that our mutual relationship will assist you in reaching your personal and professional goals.
Your detailed compensation plan will be given to you at the time of joining. Your compensation will be Rs. 00000 In figures (Rs In words Only) per annum (CTC). Your compensation will also include Insurance (if applicable), Casual, Sick and Privilege leave and other benefits as per corporate policy.
I am anticipating that you will accept this offer by Date <DD-MM-YYYY> (7 days from offer). Upon joining you will be required to sign an “Employment Agreement”. You will also be required to submit the following documents on the date of your reporting:
- Copy of PAN Card
- Adhar card
- Two passport-sized photographs.
You will be on probation for six months from the date of your joining. Your services will be confirmed in writing after the successful completion of your probation period. The probation period may be extended if your performance does not meet expectations.
Please indicate your acceptance of this offer by signing one copy of this letter in the space provided below. The additional copy is for your files.
(Candidate Name), I am eagerly looking forward to having you join our team. Should you have any questions, please do not hesitate to contact me.
Sincerely:
For Company Name: (Authorised Signatory)
Name of concerned person: <Name of reporting head>
Title: <Position of reporting head>
Verification:
I accept this action as outlined above and confirm that my start date is: DD-MM-YYYY.
Signature:
Name of Employee:
Dated:
CTC Annexure
Annexure to the offer letter dated <DD-MM-YYYY> of the <name of candidate> for <position> of position title at place office.
COMPENSATION LETTER
The Employee shall be entitled to receive compensation following the terms outlined in this Compensation Letter for all the services of every nature rendered and to be rendered by the Employee in connection with his employment with the Company as laid down in this Agreement in India. The Employee shall be bound by the terms and conditions outlined in this Agreement.
CTC BREAKUP
Name Of Employee :
Designation:
Level:
Date of Joining :
| Sr. No. | Particulars | Amount (Monthly) | Amount (Yearly) |
| 1 | Basic Salary | n | n |
| 2 | House Rent Allowance | n | n |
| 3 | Conveyance Allowance | n | n |
| 4 | Medical reimbursement | n | n |
| 5 | Special allowance | n | n |
| 6 | Medical reimbursement (Quarterly) | n | n |
| 7 | Leave Travel Allowance | n | n |
| 8 | Provident Fund (Employer Contribution) | n | n |
| 10 | Gratuity (Payable after 5 years service) | n | n |
| TOTAL COST TO THE COMPANY (CTC) | N | N | |
| Other Benefits: As applicable (Eg: Bonus) |